Email Signature as a Template

Quick Steps

  1. Launch Outlook

    • Click on Start and start typing "Outlook".
    • Click on Outlook.

  2. Click File > Options

    • Click on File
    • Click on Options (bottom left)

  3. Mail (tab) > Signatures

    • Click on the Mail tab (left sidebar)
    • Click on Signatures...

  4. Create New Signature Template

    • Click New, to create a new Signature

    • Give a new name for your signature

    • Populate the "Edit signature" box with your desired signature or template

  5. Easily Use your Template (Signature)

    • Create New Email
    • Click on Insert
    • Select your Signature / Template
    • Ready to send!

Keyboard Shortcuts

  • Launch Outlook
    From your desktop:
    Windows Key + "Outlook" + Enter

  • Click File > Options
    With Outlook open:
    Alt + F + T

  • Mail (tab) > Signatures
    With the Outlook Options window open:
    Down Arrow , Tab , N , Enter

  • Create New Signature Template
    With the Signatures and Stationery window open:
    N , "Type New Name" , Enter
    Tab x 17, Type or Paste Signature or Template
    Tab , Enter

  • Easily Use your Template (Signature)
    With Outlook open:
    CTL + N , Alt + N , AS
    Arrow Up / Down
    Enter (to select)

Using an Email Signature as a Template

All modern email apps and providers have the ability to insert an email signature. An email signature is a snippet of text placed at the bottom of each email which conveys certain details about the sender of the email. A signature may include the sender’s name, contact details, picture or other information. You most likely have seen email signatures, but did you ever think of using them differently?

Email signatures are a neat little feature that makes it quick, easy, and often automatic to include a salutation, contact information and signature at the bottom of your email communications. However, you can take this neat little feature even further when you start to think other types of information that can be placed in the signature field.

Lets take a look at some examples of using email signatures as templates:

Standard Signature

We’ve all seen them before. Sincerely, Best Regards, and Many Thanks; salutations along with contact details is the most common use for email signatures. A typical email signature goes a long way when communicating with others to get them to know you a little better.

Sincerely,

Johnny App
Team Lead, Creative Design
Thinq App Labs Inc.
200 Application Blvd.
Toronto Canada

Common Response

Through your daily work you may find yourself repeating responses time and time again to many individuals. It may be a repeat message or something more lengthy. Even if you have to repeat a response just once, you might be better off considering using an email template to improve your workflow.

Thank You for your Email
Our team is actively looking into your request and will get back to you shortly.
You can find additional resources at the About Us page.
Regards,
The Customer Support Team

Frequently Asked Questions

  1. How to log in to your email account?

    • Please navigate to the login page of your email provider (Outlook, Gmail, Yahoo)
    • Enter your username or email address
    • Enter the password for your email account, click Login

  2. How can I find up to date contact information?

    • Visit our Help Center. At the bottom you can find up to date contact details based on your location.
    • Alternatively, you can submit a request here.

  3. How long does it take to review an app?

    • Reviews are completed via our App Review Process. Each phase of a review has detailed steps and deliverables before a review is created and shared with our community. Learn more here.

  4. How do I Get Better at Tech?

    • We are glad you asked! Thinq app is your go to platform for training, tutorials and getting better at using the technology you already have!

Creating a Signature or Template

First, we need to create an email signature or template of your choice. You can use the copy button to quickly use one of the examples from the prior section.

Launch Outlook

  • Click on Start and start typing “Outlook”
  • Click on Outlook

Open Outlook Options

Once you have the main Outlook window Open, we need to open Outlook Options.

  • Click on File
  • Click on Options (bottom left)

Go to Signatures

Within the Outlook Options window, there is a sidebar on the left with a number of different tabs.

  • Click on the Mail tab, then
  • Click on the Signatures button

Create a New Signature or Template

Once you have the Signatures and Stationery window open, next we will create a new signature.

  • Click the New button

  • Enter a new name for your signature

  • Populate the “Edit signature” box with your desired signature or template

  • Click OK and then OK again

Your signature or template is now complete and is ready to be used.